Underwriting Guidelines

SUBMITTING NEW BUSINESS:

• Fax or E-mail entire submission, including completed ACORD applications, to Halcyon Production Underwriter.
• Please include cover letter with contact name, e-mail address, phone, need by date, etc.
• Please also include the Halcyon checklist with items included in the submission.
• Make sure to include various information as needed: Driver info, MVR’s, Financials, etc.
• Make sure to include applicant’s brochures, website address, marketing materials, etc.
• Prior coverage info (including carrier, loss summary and premiums paid) may not be required but are always helpful. Please speak to underwriter.

QUOTE PROCESS:

• Halcyon will market your account to our carriers to insure that we get the best quote possible.
• We may require additional information during the quote process.
• The more information we have, the easier it is to “sell” the account to our carriers.
• Turn-around-time on quotes depends on several factors: size of the account, type of risk, quality of submission, in-house rating authority, etc.
• Because we work primarily with standard markets, we look to write good quality business.
• Like you, we are not here to “practice quote”!

SELECT UNIT (under $20,000 premium):

• Some risks may require prior coverage and hard copy loss runs.
• Contractors and Restaurants usually require 3-year loss information.
• Quote turn-around time will depend on need by date and information provided.

MIDDLE MARKET (over $20,000 premium):

• Most accounts will require hard copy loss runs, etc.
• 45 day lead-time is generally preferred (speak to U/W if account is a “rush”).
• Many markets require a pre-inspection of the account before offering a quote.

PERSONAL LINES:

• Homeowners submissions require ACORD app and one page homeowners supplemental.
• Auto submissions require ACORD app and all driver MVR’s.

ACORD APPLICATIONS

Please complete all applications as thoroughly and neatly as possible. 
If hand written, please make sure all information is legible.

Commonly missed information on ACORD apps include:

COMMERCIAL 125:

• Years in Business
• Premises Information
• Nature of Business / Description of Operations
• Prior Coverage History
• Loss Info

PROPERTY:

• Construction
• Protection Class
• Year Built
• Building Improvements
• Alarm Info
• Additional Interests

GENERAL LIABILITY:

• Classifications
• Class Codes
• Premium Basis
• Sales / Payroll Info

BUSINESS AUTO:

• Coverage Limits
• Covered Symbols
• Driver Info (DOB, License #)
• Vehicle Info (Vin #, GVW, Use, Cost New, etc.)

UMBRELLA:

• Limit of Liability
• Retained Limit
• Underlying Carrier Info
• G/L and Auto Info (ACORD apps should be included)

HOMEOWNERS:

• Applicant’s Age and Occupation
• Deductible
• All dwelling coverage limits
• Prior Coverage Info